Call centers are responsible to deal with a huge volume of calls every day. So, businesses generally consider using their services to handle marketing, customer support, sales, and technical assistance. Some call centers perform inbound duties only, and some can easily manage both outbound and inbound.
However, if you are more into sales and leads conversions, then outbound call center software may be a good option for your business. It has a lot of sophisticated features that include auto dialer, predictive dialer, IVR, IP PBX, etc.
Let’s enlist some of the important features that contribute to the success of outbound call center.
Answering call rules:
Answering calls is basically a feature of both inbound and outbound call center. This helps set up some rules for administrator about how incoming calls would be answered, including the fact who would receive the call, who will make the call first and when the call will be made.
Auto attendant and IVR:
Auto attendant is the most useful feature that handles call routing based on input from the user’s number. IVR takes a further step ahead and provide more flexible rules that rout calls and can manage different calls involving human voice.
Call recording:
Whether the call has dialed automatically or manually, call recording data would capture all kinds of outbound or inbound conversations for analyzing later; this would simply help with training and perfecting consumers based on their details. This is also helpful for agents to improve their services and communications.
Call Reporting:
Call reporting covers a lot of ground and proves helpful in different scenarios. You can ask your VoIP service providers to find out what data and metrics should be captured by the system. After that, it’s important to ensure that what you really want to monitor your business effectively. And then it would be simply exported to various apps for the standard integration process.
Call Distribution:
Call distribution is another amazing feature that helps distribute one call across several phone lines and then connect to the most relevant agent. The calls could be either outbound or inbound, now the process of which calls will go to while line would be typically handled by IP PBX. If you are using auto dialer for this purpose, the task would be easier and instant.
Efficient call routing:
Call routing feature of outbound call centers would normally determine who is calling and where the call would be to the route. This could be an efficient routing process that is specifically based on caller ID information, for instance, it can be even policy-based, which takes into account that who is calling and who is available to attend, what would be the time of the day and what will be the conversation.
Voicemail to email delivery:
This is usually significant for the situations in there is a heavy voicemail load, but still replying to every voicemail is the essential ever thing. So, if customers voicemails are showing up in the email inboxes of employees, then it won’t only help ensure that emails are received; it would help agents to quickly route the voicemails to multiple appropriate personnel.
There are still lots of steps and features that could essentially improve the growth of your outbound call center. Following the above-mentioned ones could help small and medium businesses to generate enough revenue and maximum sales conversions.